Tag Archive for 'mary ellen tristram'

Corporate Christmas Party Etiquette

Christmas Party Etiquette

Over the years I’ve helped organize many corporate Christmas parties.  Christmas parties can great. Or they can be not so great. It often depends on the behavior of the invitees — be they staff, management or clients.

Even in our fast paced world, etiquette is still important. But that doesn’t mean you have to act like Miss Manners.  A common-sense approach to managing your behavior is often all you need to have an enjoyable and stress free time. If there are corporate parties on your agenda this holiday season, here are some business etiquette do’s and don’ts to keep in mind.

Party Do’s:

* Mingle with everyone first. Don’t head directly to the bar or buffet table as soon as you arrive.
* Any clients you invite are your responsibility; make sure you introduce them to others. Keep your right hand free to shake hands.
* Try to speak to every person in the room, if only to wish them happy holidays. Keep in mind that some people don’t celebrate Christmas.
* Make conversation with your boss’ spouse. In fact, be friendly with everyone’s significant other. They’ll remember your kindness and courtesy and may prove influential in your future career.
* Avoid talking shop with co-workers.
* Watch your language. Avoid foul language, vulgar terms and inappropriate topics. Limit jokes to people you already know. Test a few on your friends beforehand.
* The corporate party may offer a chance to chat with the CEO or other senior managers you don’t speak with often. Consider what you will say if the opportunity arises.
* Mind your manners
* Have fun and be a good sport.

Party Don’ts:
* The blow-off: The biggest error is not going to a party that is a “must-attend” event. If you do that, you show disrespect for your company, your supervisors and your colleagues. That’s a career-killer.
* Forgetting the boss is watching: senior managers pay attention to how people handle themselves at corporate events. They might not know your name, but they will remember your face.
* T-shirts and sandals: inappropriate dress at an office party draws attention, but the wrong kind. The goal is to display professional qualities, not show how funky or daring you are. Avoid clothing that’s too tight or revealing; it’s a party, but they’re still your co-workers.
* The business-talking bore: Some young professionals let ambition drive them. They don’t know how to enjoy conversation unless it is about business. They become bores whom bosses avoid.
* Me, me, me: Self-centred professionals will have trouble working in teams with others and co-workers and bosses pick up on this.
* Who’s the boss?: It is amazing, but some professionals do not introduce themselves to senior managers at a company party. They are afraid of what a boss might think or they don’t realise the importance of a face-to-face meeting. They should not be surprised when bosses ignore them when it comes time for advancement.
* Hanky-panky: No longer is an office party an excuse for employees to become intimate. Now it means sexual harassment charges and dismissal for one or both individuals.
* Drinking to excess at a company party will kill a career instantly. Don’t have more than two alcoholic beverages or better yet, don’t drink at all.

Mary Ellen’s DMC Tip for November

Mary Ellen's DMC Tips

Q: How do I find the best hotel rate for my next meeting?

A: Depending on the size of your meeting, there are several avenues you can explore. First, be flexible if possible. Contact your account representative at the corporate sales office. They may be aware of special need times or have hot dates they can suggest.

If you know the city you want to hold your meeting in but not the venue, there are many industry websites, including ours, that now let hotels post special deals. Follow-up with the hotel directly about the availability of other hot dates. There’s a good chance, that there may be alternative dates.

Also, check out sites like MeetingTrader.com, which allows planner to buy and sell canceled meeting rooms.

Mary Ellen Tristram is a DMC expert and partner at WTTC.com.

Do you have a DMC-related question that you’d like answered? Ask Mary Ellen by sending your questions to met@wttc.com.

Mary Ellen’s DMC Tip for October

Mary Ellen's DMC Tips

Q: Ugh … it’s that holiday party time of year again. What can I do that’s inexpensive but different?

A: After the year we’ve all been through, you should try and do something to lift everyone’s spirits. I know budgets are tight but here are a few ideas that might work for your organization.

1) During the holidays, some hotel chains offer a group lunch in the ballroom. Consider making a reservation for your company or department. This type of event cuts out any rental costs you might have paid, and if you’re a small organization you’ll get the atmosphere of a much larger event.

2) The “olde” fashion office party - in the office!  Obviously this works if you have the space or can clear the space so that everyone can gather for an afternoon get-together.  If you have a preferred caterer,  I’m sure they would supply some nibbles as a thank you for your regular business.  Add some music, light refreshments, and viola a party.  Don’t ruin the mood with speeches. Keep it light and friendly.

3) December can be such a crazy month. Consider hosting your holiday party in the new year. Many hotels, restaurants and venues are quiet and looking for business so negotiating can be a bit easier. And, this can be a good way to get the New Year off to a great start!

4) Depending on where you live in the country, take the gang curling! Renting the ice is very reasonable (under $20 per sheet for two hours), brooms are provided, no athletic prowess is required, and it’s fun!

5) Maybe there is really no budget. If the decisions makers are OK with it, give everyone a day or afternoon off to do their holiday shopping. Stagger the days and times so the someone is left covering at the office.

6) Take the budget and divide it by the number of employees and give everyone a gift certificate or a VS gift card  so they can spend it where it is needed!

7) This may sound very 1960’s … give everyone a turkey!  It is plan and ordinary but could be welcomed this holiday season.

Mary Ellen Tristram is a DMC expert and partner at WTTC.com.

Do you have a DMC-related question that you’d like answered? Ask Mary Ellen by sending your questions to met@wttc.com.

Mary Ellen’s DMC Tip for September

Mary Ellen's DMC Tips

Q: Mary Ellen, organizing a green meeting can be expensive. Any ideas on how to economize and be green?

A: Going “green” can cost more … but doesn’t have to. There are ways to go “green” that won’t cost you anything. For example, many hotels, venues, and conventions centers have existing green programs that can be incorporated into your meeting or event. On the off-chance that your chosen facility does not have a green program ask them to put out separate bins for paper and plastics. It’s a start! Using water coolers instead of bottled water is a simple solution — and could even save you money. And don’t print delegate lists unless requested. E-mail initial programs and only print the final. Save paper by moving your schedule online or to a service that allows delegates to download the schedule to their BlackBerries or other smart phones.

Mary Ellen Tristram is a DMC expert and partner at WTTC.com.

Do you have a DMC-related question that you’d like answered? Ask Mary Ellen by sending your questions to met@wttc.com.

Mary Ellen’s DMC Tip for August

Mary Ellen's DMC Tips

Q: Mary Ellen, golf has always been an important part of our annual meeting. Now I’m being told to cut it. How can we keep our golf tournament in the program when we don’t have the budget?

A: For many organizations, a golf tournament is an essential part of their program. With some tweaking, golf can still fit into your budget but you have to be flexible. Look at the time of day. The morning is prime time so why not move your tournament to late afternoon? Or, check whether or not the course has evening rates? Take out the food and beverage component of the program or limit it with tickets. Turn your tournament into a fund raiser so the money goes to a charity or to help out in the community. The golf course may have special rates in this case… but you have to ask! Look at offering golf clinics instead of the full game. They are less expensive, don’t take as long, and still feed the golf addict, in all of us! Your golf tournament may also provide other opportunities. Get a sponsor to take over their event. They get their name in front of your delegates and you get to take an expense off your budget. It’s “win win” for everyone.

Mary Ellen Tristram is a DMC expert and partner at WTTC.com.

Do you have a DMC-related question that you’d like answered? Ask Mary Ellen by sending your questions to met@wttc.com.